We speak "legacy."
The biggest fear is that your data won't "fit" in a new system. Our proprietary data mapping engine translates museum-specific logic into modern CRM structures.
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Weeks, not years.
A standard enterprise rollout can take 8-12 weeks, depending on your complexity. We run parallel systems so you never face downtime.
Audit & Map
We review your current data health and map fields to MuseumHub.
The Sandbox
We migrate data to a test environment. You play with it and verify accuracy.
Training
Your team gets role-based training on the new system using your actual data.
Go Live
We flip the switch. Your new ops flow goes live with zero downtime.
We handle the scary stuff.
We know what keeps you up at night. Here is how we handle the complexities of moving off a legacy system.
We map the messiness.
Your data isn't perfect. You have "Event Codes" from 2015 that don't make sense anymore. You have free-text notes fields.
We don't just copy-paste. We clean and translate. We turn cryptic "Attribute Codes" into clean HubSpot Lists, and "Notes Blobs" into actionable Timeline Activities.
Validate before you launch.
The fear of flipping the switch is real. That's why we don't do it until you are ready.
We build your entire system in a sandbox environment first. You can log in, run reports, test ticket scans, and break things safely. We only go live when you sign off on the data accuracy.
Keep your history.
"Will I lose the notes from that coffee meeting in 2015?" No.
We migrate deep history. Every donation, every soft credit, every relationship link, and every note comes with you. Your institutional knowledge is preserved, just in a much cleaner interface.
Migration FAQ
Will I lose my donor history?
No. We migrate giving history, notes, and relationships. We even bring over "soft credits" and household links, mapping them to HubSpot's modern association structure.
Do you support Raiser's Edge / Tessitura / Altru?
Yes. We have run massive migrations from all major museum legacy platforms. We know exactly how they structure data and how to translate it to MuseumHub.
How much downtime will we experience?
Zero. We build your new system in a sandbox while you continue using your old one. On the day of launch, we run a final sync diff, and you switch over instantly.