Coordinate
The Chaos.
Group sales are a massive revenue opportunity, but with legacy tools they require too much manual work. Stop coordinating via Outlook and sticky notes. Let the system check inventory and resources for you.
Education without the paperwork.
You manage complex needs: Title I tracking, changing headcounts, and invoice chasing. MuseumHub handles the logic so you can handle the students.
Give them instant answers.
If a bride or a teacher has to email you just to ask "Is June 5th open?", you are losing them. They want immediate answers.
MuseumHub offers a self-serve portal where they can check availability, get sample pricing, and hold a date instantly. The fewer steps they take, the more likely they are to book.
Booked vs. Actual.
They booked 50 spots, but only 42 students showed up. MuseumHub adjusts the final invoice automatically so you aren't chasing the difference.
For those working with Title I schools, even if the visit is free/subsidized, you still need to track it for grant reporting. We separate "Billed Revenue" from "Visitors Served" so your impact data is always accurate.
The "After the Fact" chase.
School districts and corporate rentals often pay weeks after the event. Tracking who still owes you money shouldn't be a memory game.
MuseumHub automates the nagging. Set up workflows to send deposit requests, final invoices, and past-due reminders automatically.
Never Double-Book the Great Hall.
The biggest fear for operations? Selling a ticket to a gallery that is closed for a wedding. MuseumHub's conflict logic handles this automatically.
Resource Questions
Can we take deposits online?
Yes. You can send a secure payment link for a 50% deposit. The system tracks the balance due and automates the reminder email 7 days before the event.
Does it handle internal meetings?
Yes. Staff can book conference rooms or galleries for internal use. It works just like an external event but with $0 revenue attached, ensuring maintenance crews know the room is occupied.
Can we print Banquet Event Orders (BEOs)?
Yes. Generate PDF run-of-show documents for your facilities and catering teams directly from the event record.