Migrate your museum data without the pain.
Changing CRM platforms shouldn't mean risking decades of institutional history. Having transferred millions of constituent records from Tessitura, Blackbaud Raiser's Edge, Altru, and legacy databases, our tested mapping protocol guarantees your history transitions seamlessly.
We speak legacy database structures natively.
The biggest obstacle in a system migration is fearing legacy data won't fit a modern CRM. Our specialized translation engine converts cryptic museum field codes into clean, actionable HubSpot properties.
Deployed in weeks, not years.
Standard enterprise migrations usually drag on for multi-year cycles. Our structured implementation model completes the full transition in 8 to 12 weeks while running parallel systems to prevent downtime.
Audit & Mapping
We analyze current database hygiene, evaluate custom fields, and build field-by-field translation rules.
Sandbox Testing
Data is imported into a private sandbox. Your team logs in to review records and verify field accuracy.
Role-Based Training
Staff complete hands-on training tailored to daily workflows using actual constituent data in the new system.
Zero-Downtime Launch
We run a final delta data sync and flip the operational switch without disrupting ticket sales or fundraising.
We clean and standardize historical clutter.
Museum databases accumulate decades of outdated event codes and free-text notes. We don't just blindly copy-paste dirty records. We scrub and structure your data—converting obscure attribute codes into dynamic lists and unformatted notes into organized activity timelines.
Validate accuracy before go-live.
Flipping the switch on a new database can be intimidating. That's why we build your entire environment in a sandbox first. You can log in, run mock reports, scan test tickets, and verify data accuracy with complete confidence before sign-off.
Preserve decades of institutional knowledge.
"Will we lose historical notes or donor meeting records from 2015?" No. We preserve deep historical continuity, bringing over every gift record, soft credit, relationship link, and interaction note into a clean, modern interface.
Migration & Rollout FAQ
Key technical details regarding data transfers and platform cutover.
Will we lose donor giving history or household relationships?
No. We migrate complete lifetime giving records, soft credits, historical interactions, and household links, re-mapping them into HubSpot's flexible object association framework.
Do you support migrations from Raiser's Edge, Tessitura, and Altru?
Yes. We have conducted extensive data migrations from every major legacy museum software platform. We understand how these databases structure constituent information and how to translate it cleanly.
How much downtime will our ticketing and donor operations experience?
Zero downtime. We construct and validate your new HubSpot portal in an isolated sandbox while your current CRM stays operational. On cutover day, we run a delta diff sync and switch over instantly.